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How To Print W2 in Quickbooks Desktop 2021

The W-2 form is the annual wage and tax statement that your employer sends to the Social Security Administration. These forms contain important information about your income, withholdings, and taxes paid. This is an important document that you should keep for your records so you can use it when filing taxes.

How To Print W2 in Quickbooks Desktop 2021

Step 1: Open the QuickBooks software.

Step 2: Click on “Edit” - “Preferences” - “Payroll & Tax” – “W-2 Setup” - “W-2 Copy Options”.

Step 3: Click on “Show Details” for Printing Options.

Step 4: Select "Standard" from the drop-down menu of "W-2 Copy Option".

Step 5: Click on "OK".

W2 Form

The W2 is the one form that you can’t delay printing out. The IRS requires federal employers to send an electronic copy of their employees’ W-2s by January 31st of the following year, but you must print out a hard copy and give it to each employee by February 15th. The good news is that QuickBooks Desktop makes this process fairly simple.

If you want to print out multiple W-2s, simply select the ones you want to print and click on File>Print Forms>W-2. You will be presented with a form where you can enter information such as how many copies you want, where to send them and which box number(s) for each W-2. If you have multiple employees who need separate copies of their W-2 forms, repeat this process for each one.
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